Smart Sign
Sign.
Paperless. Straight to the point.
Digitally sign documents, automatically process them as PDFs, and store them securely. SmartSign integrates digital signatures directly into existing processes—without printing, scanning, or manual archiving.
Challenge
A digital process. All the way to the signature.
Documents are created digitally—but are printed out for signing, then scanned and filed away again. This takes time and creates unnecessary media breaks.
- Printing and Scanning
- Handwritten Signatures
- Manual Filing
- Different file versions
- Time-Consuming Tracking
Solution
Sign digitally. Right in the process.
SmartSign integrates the signature into existing workflows. Employees sign using a signature pad, tablet, or touchscreen. Their full name, the date, and the time are automatically added, and the document is processed as a PDF and filed.
Do not print. Sign directly.
Advantages
Fewer steps. More traceability.
- End-to-End Digital Process
- Automatic PDF Generation
- Automatic Document Filing
- Timestamps and Signature Data
- QR Code-Based Authentication
- Hash Verification
- On-premises operation is possible
From approval to signed document.
In four steps, a document is transformed into a digitally signed and verifiable file.
Document
The existing document will be made available for signature.
Call Number
Signature via a signature pad, tablet, or touchscreen.
Processing
The real name, date, and time are added, and the document is generated as a PDF on the server.
Filing
The signed document is automatically saved to the specified location.
OIT SmartSign
Everything that makes digital sharing easy!
Automatic PDF
Signed documents are generated as PDFs on the server side.
Timestamp
The name, date, and time are automatically recorded.
QR Check
Documents can be verified for authenticity using a QR code.
Hash Verification
Tampering can be detected by verifying the document hash.
Simply Faster.
SmartSign by OIT.
Do Not Print
A significant reduction in manual steps!
No scanning!
The signature remains part of the digital process
No manual filing
All documents are saved automatically!
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